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Running a session-based business

Practical notes on tracking sessions, getting paid, and keeping records that survive a busy week.

How to track client sessions without a spreadsheet

Every independent practice starts in a spreadsheet, and most outgrow it around the fifteenth client. Here is exactly where it breaks and what to do instead.

September 18, 20265 min read

The best way for personal trainers to track sessions and payments

Most PT admin problems are really one problem: the session record and the payment record live in different places. Here is a system that keeps them together.

September 18, 20266 min read

How to track group sessions, bootcamps, and classes

Either the class is one entry and you lose individual attendance, or it is twelve entries and logging costs more than teaching. There is a third option.

September 18, 20265 min read

Per-session vs. monthly client payments — which to track, and how

The two models fail in opposite directions, so they need different records. Most payment tracking goes wrong when the record does not match how you actually charge.

September 18, 20265 min read