Payment tracking

Know who has paid, per session or by the month

The end of the week comes down to two questions: how many sessions did you deliver, and who still owes you for them. Blockday answers both from the same record. Choose how you charge — per session or monthly — and payment status sits next to every client.

Per session or monthly, set for your account

Unpaid sessions flagged on the client list

One-off extras tracked on monthly plans

Blockday client list: six clients all paid, one with two unpaid sessions

Per session

Every session is paid, or it is not

In per-session mode, each session carries its own paid switch — set it when you log the session or when the money arrives. The client card counts past unpaid sessions, and the Unpaid filter lists exactly which ones, so chasing a payment starts with a date instead of a guess.

Paid switch on every session

Past unpaid count on the client card

Unpaid filter on the session history

A client card showing one past unpaid session and a paid switch on each session

Monthly

One mark per client, per month

If clients pay a monthly fee, ticking off each session is noise. In monthly mode the client list shows one switch per client for the current month. Sessions outside the fee — a drop-in, an extra — can be logged as one-off sessions with their own paid state, and the list flags any that are still unpaid.

One paid switch per client, per month

One-off sessions tracked on their own

Change modes any time in your preferences

Client list in monthly mode: four clients paid for September, one unpaid, one with an unpaid one-off session

The month

The month in one screen

Insights adds up the month: sessions delivered, active clients, who you saw most, and where each client stands on payment. It is built from the sessions you already logged, so there is nothing to reconcile when the month ends.

Sessions and active clients per month

Top clients by sessions

Payment status per client for the month

Monthly insights: 124 sessions, 7 clients, top clients, and how many of each client’s sessions are paid

Explore the features

Individual sessions

Log a one-to-one session in two taps, record how it went, and keep a full history for every client.

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Group sessions

Pro

Log a class once. Every participant keeps their own attendance and payment record.

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Calendar

Day and week views where every block is a client, colour-coded, inside your working hours.

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Common questions

Not side by side: the payment model is one setting for your whole account. If most clients pay monthly and a few drop in, use monthly and log the drop-ins as one-off sessions — each keeps its own paid state.

Yes, in your preferences. Switching at the start of a month keeps the records easiest to read.

No. It records whether you were paid; it does not process payments or issue invoices. You keep collecting money however you already do.

Payment tracking is part of Pro, together with unlimited clients, group sessions and recurring sessions.

Keep reading

Per-session vs. monthly client payments — which to track, and how

The two models fail in opposite directions, so they need different records. Most payment tracking goes wrong when the record does not match how you actually charge.

How to track client sessions without a spreadsheet

Every independent practice starts in a spreadsheet, and most outgrow it around the fifteenth client. Here is exactly where it breaks and what to do instead.

The best way for personal trainers to track sessions and payments

Most PT admin problems are really one problem: the session record and the payment record live in different places. Here is a system that keeps them together.